Executive Assistant/Legal Assistant
Dorothy L. Chambers
email@example.com · (949) 274-5859 (cell)
Executive Assistant/Legal Assistant
Professional · Organized · Communicator
Executive administrative professional with 15+ years supporting company presidents, senior level executives, partners and associates at major law firms and in-house. Dedicated to meeting department needs and guiding initiatives to improve operational efficiencies while effectively utilizing resources. Professional attitude and approach, capably communicating with team members, executive leaders, and stakeholders. Adept in Microsoft Office Suite (Access, Excel, Outlook, PowerPoint, Word) as well as Adobe Professional, CMS Navigator, DTE, CompareRite, DeltaView, Docs Open, iManage/Desksite, USCourtForms.com, USPTO.gov, Visio.
RUTAN & TUCKER LLP — Costa Mesa, CA
Legal Secretary, 5/2008 to 6/2012
Assisted in all aspects of U.S. and foreign patent prosecution for large medical device client; handled EFS web patent e-filings; contacted U.S. Patent and Trademark Office to obtain necessary information regarding patent prosecution; drafted patent and trademark reporting letters and emails sending USPTO and foreign correspondence to clients; strong interaction with foreign associates regarding national phase applications; proofread and edited voluminous medical device patent opinion letters; extensive client contact to handle clients’ inquiries and requests; maintained attorney docket; handled various administrative tasks inclusive of travel arrangements, scheduling of meetings and preparing expense reports.
McDERMOTT WILL & EMERY LLP — Irvine, CA
Legal Secretary to Capital Partner, 6/2007 to 5/2008
Supported U.S. patent and trademark prosecution processes; executed EFS web patent e-filings; conducted various administrative tasks which included extensive travel arrangements, expense reports and preparation of pitch presentations for potential clients; maintained confidentiality of all work matters; maintained attorney docket.
GREENBERG TRAURIG LLP — Irvine, CA
Legal Secretary to Of Counsel, 1/2005 to 2/2007
In addition to U.S. patent and trademark prosecution and EFS web patent e-filings, contacted U.S. Patent and Trademark Office to obtain necessary information regarding patent and trademark prosecution; extensive client contact to assist with clients’ inquiries and requests; administrative tasks also included preparing presentations for seminars hosted by attorney; updated attorney docket as required.
STRADLING YOCCA CARLSON & RAUTH — Newport Beach, CA
Legal Secretary to Senior Partner, 7/2004 to 1/2005
(IP group disbanded; partner left firm and recommended me to Greenberg Traurig LLP)
Helped prepare Information Disclosure Statements; contacted U.S. Patent and Trademark Office to obtain necessary information regarding patent prosecution; proofread and edited patent opinion letters.
KNOBBE MARTENS OLSON & BEAR — Irvine, CA
Intellectual Property Assistant to Senior Litigation Partner, 7/2003 to 7/2004
Contacted U.S. Patent and Trademark Office to obtain necessary information regarding patent prosecution; prepared litigation documents and exhibits in addition to the day-to-day administrative assignments.
- Traveled to Tokyo and Osaka with senior partners to coordinate and set up seminars given to Japanese patent attorneys and patent agents.
SNELL & WILMER LLP — Irvine, CA
Intellectual Property Assistant to Partner, 2/2003 to 7/2003
Administrative tasks included U.S. patent and trademark prosecution, prepared patent applications and responses to Office Actions; contacted U.S. Patent and Trademark Office to obtain necessary information regarding patent and trademark prosecution; kept attorney docket current.
BROBECK, PHLEGER & HARRISON LLP — San Diego, CA
Intellectual Property Assistant, 2/2000 to 2/2003
Prepared patent applications and responses to Office Actions on numerous biotech, chemical and pharmaceutical inventions; contacted U.S. Patent and Trademark Office to gather information regarding patent prosecution; client contact to follow-up on inquiries and requests.
LYON & LYON LLP — La Jolla, CA
Floating Intellectual Property Secretary, 2/1999 to 2/2000
(Followed attorneys to Brobeck, Phleger & Harrison LLP)
Assisted in the preparation of patent applications, responses to Office Actions (extensive use of ChemDraw to create chemical structures for patent applications) as well as litigation documents; proofread and edited litigation documents.
ASTEC AMERICA, INC. — Carlsbad, CA
Executive Assistant to the President and VP of Human Resources, 7/1997 to 2/1999
Coordinated and prepared presentations for annual international/domestic strategic planning conferences, board meetings, and employee meetings; organized, prioritized and managed multiple tasks for company president; prepared multi-national expense reports; managed travel arrangements.
CALLAWAY GOLF COMPANY — Carlsbad, CA
Product Investigations Data Assistant to Associate General Counsel, 4/1992 to 3/1997
Worked with outside counsel to provide physical evidence, photographs and other supporting materials for intellectual property litigation; set up and utilized a database to log and track reports of knock-offs and counterfeits; supervised the photography of evidence.
- Organized Legal Department displays of confiscated counterfeits, photographs, etc. for annual shareholders meeting;
- Organized and prepared materials for International Intellectual Property Summit Meeting.
~ Prior success as Executive Assistant to President for Hotel Services International in Newport Beach, CA
Interior Design | DESIGN INSTITUTE OF SAN DIEGO — San Diego, CA
TV Commercial Production | NEW SCHOOL FOR SOCIAL RESEARCH — New York, NY
Fashion Advertising | NASSAU COMMUNITIES COLLEGE — Garden City, NY