23 Red Coat Place ~ Irvine, CA 92602 ~ 714 227 9531 ~ Nina21002@hotmail.com
Summary of Qualifications
· Strong time management skills.
· Self-starter, problem solver, positive attitude, team player.
· Excellent organizational, interpersonal, multitasking, prioritizing and communication
· Complete attention to detail and skillful coordination of simultaneous projects.
· Understanding of confidentiality and discretion.
· Strong analytical and critical thinking skills.
· AA Degree, General Students, Cerritos College.
· AA Degree, State Bar Approved Paralegal Program, Cerritos College.
Edwards Lifesciences, Irvine, CA (temporary position)
September 2016 to present
Responsible for the Intake, audit, coding, and forwarding of approximately 100 legal firms invoices to managing and responsible in-house attorney; updating and maintaining Legal Dept. invoice spreadsheet; use of the Transform AP invoice processing system. Assisted in the collection, indexing, and packing of IP Files in preparation for sending to offsite storage (Iron Mountain).
MorphoTrak, Anaheim, CA (temporary position)
December 2015 to August 2016
Work with Compliance Supervisor to assist in the collection, review, verification, editing, and finalization of various documents and forms related to security projects while prepping for submission by the FSO; familiar with Visual Compliance background check computer program; patent research, management of patent matrix, gathering of patent submission status and payment history on automatic patent renewals and payments to outside counsel; research city, county and state licenses, registrations and various other venue specific forms for all of U.S. - working with Secretary of State and Department of Revenue; review standard form contracts and provide initial approval for final signature; manage FARs matrix – summarizing FARS and confirming company compliance with each FAR.
Legal Assistant / Paralegal
Corinthian Colleges Inc., Santa Ana, CA (company dissolved)
July 2005 – September 2015 closure
Corporate office of 90+ post-secondary, fully accredited educational
institutions holding 75,000 students
Support 3 attorneys of an in-house legal department - - the SVP and Deputy General Counsel, the Corporate Counsel for employment law matters, and the Corporate Council for student issues.
Responsibilities: create and maintain filing system – hard copy & electronic files and matter folders; maintain, edit and update companywide Litigation/Pre-Litigation Report to include case name, insurance tender information, summary of case, monthly status updates, and fees paid to outside counsel; receipt of Subpoenas through Agent for Service of Process, CT Corp, and timely tendering to insurance broker; collection, review, redacting, organization, and management of information and documentation (including student information and files - - Academic, Financial Aid, Career Services/Placement) for requesting party (outside counsel, opposing counsel and various industry agencies); introductions and management of communications and dialog with all interested entities related to litigation, including outside counsel, contractors and vendors; new vendor set up and monitoring and management of invoices through OnBase data imaging and storage system – ensuring proper GL coding and timely invoice approvals by managing attorneys; check processing; booking conference rooms and setting meetings/interviews between our outside counsel and witnesses; collection of computer system information through IT Data Collection process; participation in P&L budgeting meetings. Facilitated with the closure of state unemployment and payroll withholding tax accounts, by researching, coordinating and completing all necessary documentation, as required by the taxing authority.
Office skills: Outlook, Adobe Acrobat, and CourtCall; familiar with Excel and Powerpoint; iManage and Practice Management document managing systems; arrange and monitor meeting calendars through use of Cisco Meeting Place; booking travel and preparing expense reports through the Concur system; organize and secure space, presentations, food service and transportation for large training sessions including the 30 Law Firm Government Issue Counsel Summit.
General office duties: filing, photo copying, faxing, scanning, Bates stamping, use of FTP sites for document sharing, preparing files for secure off-site storage facility (Iron Mountain), preparation of check requests and wire transfers, process and set up of new vendors, management, auditing and reconciliation of invoices, Emergency Evacuation Floor Warden.
Edwards Lifesciences, Irvine Ca.
January 2001 – July 2005
The global leader in heart valves and hemodynamic monitoring
Directly produced research assignments, document / litigation production, discovery, assisted in transactional projects, preparation of exhibits and schedules.
Provided direct support to 2 corporate attorneys (employment law counsel and mergers and acquisitions counsel) including back up for the 3 intellectual property attorneys. Began training on the filing of patents and trademarks, both U.S. and international, along with the organization of the physical patent files. Beyond research, general and litigation support, my responsibilities also included general office duties - filing, photo copying, faxing, scheduling travel & meetings, maintaining calendars, writing and composing memos, verifying and processing expense reports and check requests, verifying and processing incoming invoices, and maintaining current filings under eCounsel and iManage databases.
W. Patrick O’Keefe, Attorney at Law, Santa Ana, CA (now deceased)
October 1990 - December 2000
Acting office manager, paralegal and administrative assistant for this solo transactional and Trust and Estates practitioner.
General office duties included research, general and litigation support, filing, photo copying, faxing, scheduling travel & meetings, maintaining calendars. Legal assistance included writing and composing memos, verifying and processing A/R and A/P, and maintaining current client status filings; direct client contact, intake and pagination of various legal and business forms. Court filings and appearance calendaring.
Awards / Outside
· CCi, Inc. Parthenon Award Winner, 2012
· Organizer/Coordinator CHOC Walk Team CCi, 2008 to 2011
· Organizer Team Building Events for Legal Departments
· Habitat for Humanity volunteer
· Women Helping Women clothing drive
· ASPCA – member; Best Friends Animal Society – member