Administrative Assistant

 











 



}Autumn Trent


3701 Parkview Lane Apt 25A Irvine, CA 92612


Phone: (805)801-5622


E-mail: atrent@uci.edu




 


 












 



 



Education


B.A. Public Health Policy, University of California, Irvine (June 2016)


 


Bali Institute for Global Renewal (June 2015-August 2015)


 


Experience


Executive Administrative Assistant (July 2016 –November 2016)


Office Team (28202 Cabot Rd. #416, Laguna Niguel, CA 92677)



  • Manage and send out the Daily Cash Report to executives and managers across the country

  • Prepare various reports for the accounting department

  • Perform general administrative duties such as answering telephone for CEO and CFO, greeting and directing office visitors as appropriate, as well as sorting and distributing the mail that comes through the company

  • Prepare and submit expense reports for COO as needed

  • Maintain calendar for main conference room

  • Organize and prepare documents that need to be signed by executives

  • Prepare and send out wire transfers and borrowing base documents for CFO

  • Take meeting minutes and maintain current action item list at the bi-weekly Operations Management Meeting

  • Assist COO with calendar management

  • Send out Overtime Report for managers weekly

  • Restock and order supplies for executives, upstairs kitchen, and conference room as appropriate

  • Help CEO, CFO, and COO with a variety of projects when needed


Student Assistant IV  (June 2013 –June 2016)


Planning and Budget Office, University of California Irvine (454 Aldrich Hall Irvine, CA 92697)



  • ·         Aid supervisor in HR related tasks

  • ·         Cover front desk and answer phones when needed

  • ·         Scan payroll documents and any other documents that need to be scanned for the office    

  • ·         Check/deliver mail and take out the trash everyday

  • ·         Keep office, kitchen, and conference rooms looking clean and tidy

  • ·         Help in the recruitment, interviewing, and training of new student assistants

  • ·         Assist finance analysts with other projects within the office as needed


Skills



  • Proficient in Microsoft Office, Word, Excel, Outlook and Powerpoint




  


 

  • ID#: 120612
  • Location: Irvine, CA , 92612

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