Supervisory Legal Administrative Specialist
The Supervisory Legal Administrative Specialist performs the following duties:
Responsible for the day-to-day supervision of legal assistants, office automation clerks, administrative support assistants, and legal administrative specialists, to include establishing performance plans, conducting performance ratings, ensuring timely completion of team deliverables, performance recognition, evaluating training needs; and addressing conduct, discipline, and ethics. Analyzes agency operations to recommend improvements in program management systems, procedures, and processes. Participates in benchmarking efforts to identify best practices and support continuous process-improvement efforts by reviewing workload data reports; conducting quality assurance both on case files and mailroom operations and direct communication with ALJ Teams. Presents information orally and in writing to a variety of customers and occasionally serves as the Field Office representative at external meetings or events. To qualify for the GS-12 position, you must have one year of specialized experience that is equivalent to at least the GS-11 grade level. Examples of specialized experience include:
ensuring timely completion of team deliverables to ensure customer needs are met; reviewing program reports to identify problem areas and potential future problems; recommending strategies for process improvements to support the organization's mission and operations; providing timely, concise, and factual briefings to leadership on project progress to mitigate or avoid potential problems. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Provide a copy of your last or most recent SF-50, Notification of Personnel Action to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. Documenting
Experience:
In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsible for the day-to-day supervision of legal assistants, office automation clerks, administrative support assistants, and legal administrative specialists, to include establishing performance plans, conducting performance ratings, ensuring timely completion of team deliverables, performance recognition, evaluating training needs; and addressing conduct, discipline, and ethics. Analyzes agency operations to recommend improvements in program management systems, procedures, and processes. Participates in benchmarking efforts to identify best practices and support continuous process-improvement efforts by reviewing workload data reports; conducting quality assurance both on case files and mailroom operations and direct communication with ALJ Teams. Presents information orally and in writing to a variety of customers and occasionally serves as the Field Office representative at external meetings or events. To qualify for the GS-12 position, you must have one year of specialized experience that is equivalent to at least the GS-11 grade level. Examples of specialized experience include:
ensuring timely completion of team deliverables to ensure customer needs are met; reviewing program reports to identify problem areas and potential future problems; recommending strategies for process improvements to support the organization's mission and operations; providing timely, concise, and factual briefings to leadership on project progress to mitigate or avoid potential problems. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Provide a copy of your last or most recent SF-50, Notification of Personnel Action to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. Documenting
Experience:
In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
- Department:
0901 General Legal And Kindred Administration - Salary Range:
$84,785 to $110,224 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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