Office Administrator
ETAP ETAP Irvine, CA Irvine, CA Full-time Full-time $25 - $28 an hour $25 - $28 an hour 16 hours ago 16 hours ago 16 hours ago About Us ETAP provides market-leading software solutions for electrical systems, from design and engineering to operations and maintenance.
Through its integrated electrical digital twin platform, ETAP delivers best-in-class, seamless customer experience and cloud-leveraging technologies ensuring universal accessibility for designers, engineers, and operators empowering users to increase productivity, collaboration, and efficiency, and enabling their energy transition journey.
Driven by excellence, innovation, and customer satisfaction for over 35 years, ETAP's deep expertise is supported by the dedication of our employees and a strong community of active users.
If you're a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! We are looking for an Admin Clerk to join our Sales and Administration department.
The ideal candidate will be able to provide high quality administrative support to the sales department to ensure efficient utilization of time This is an Onsite position that requires the candidate to work in person at our HQ office located in Irvine, CA.
Unfortunately, we cannot sponsor a visa for this position at this time.
Therefore, the candidate must be authorized to work in the United States without any immigration support.
We prefer candidates who reside locally.
Key
Responsibilities:
Answer incoming phone calls and route to the appropriate department.
Assist with monthly re-qualification of Customer Accounts Route qualified opportunities to the appropriate sales engineer for further development and closure Interface, correspond, and support our international offices and Authorized Reps Schedule meetings, rooms and coordinate calendars as requested Prepare and distribute, upon review and approval, departmental correspondence reports, memos, and projects from notes or drafts Help assist with CRM system projects and requirements Record, transcribe, and distribute meeting minutes within appropriate time frames Coordinate departmental correspondence to facilitate ongoing communications and efficient departmental operations Communicate with co-workers, management, clients, vendors, and others in a courteous and professional manner Conform with and abide by all regulations, policies, work procedures, and instructions Assist the Sales and other Departments as needed such as; Process orders, Creating and check proposals, Performing internal audits of sales reports on a weekly, monthly & quarterly basis, and Supporting the sales team with CRM reports and contact data import Required Qualification:
Must have 3
years of administrative support experience Must have a high level of interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact, and diplomacy Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work Ability to solve problems independently using exceptional judgment and decision-making Superior math skills and experience working in a fast-paced sales environment with pricing, proposals, etc.
Ability to multi-task and communicate effectively via telephone and email Works well in a team environment and able to work with a diverse group of people Excellent verbal and written communication skills Advanced computer skills related to the creation of reports and presentations in MS Word, MS Excel, MS PowerPoint, MS Dynamics CRM, MS Teams Education High School diploma required.
Bachelor's Degree or Associate's degree in Business, communications, or a relevant field is a plus ETAP requires all successful applicants to undergo and pass a comprehensive background check and drug screen before they start employment.
Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, and credit check.
Certain positions dealing with sensitive and/or third-party personal data may involve additional background check criteria.
ETAP is an Equal Opportunity Employer.
We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect.
We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join ETAP to create transformative technology that enables our customers to engineer a better world.
Job Type:
Full-time Pay:
$25.
00 - $28.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance Schedule:
Monday to Friday
Experience:
Administrative:
3 years (Required) Ability to Commute:
Irvine, CA 92618 (Required) Ability to Relocate:
Irvine, CA 92618:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Through its integrated electrical digital twin platform, ETAP delivers best-in-class, seamless customer experience and cloud-leveraging technologies ensuring universal accessibility for designers, engineers, and operators empowering users to increase productivity, collaboration, and efficiency, and enabling their energy transition journey.
Driven by excellence, innovation, and customer satisfaction for over 35 years, ETAP's deep expertise is supported by the dedication of our employees and a strong community of active users.
If you're a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! We are looking for an Admin Clerk to join our Sales and Administration department.
The ideal candidate will be able to provide high quality administrative support to the sales department to ensure efficient utilization of time This is an Onsite position that requires the candidate to work in person at our HQ office located in Irvine, CA.
Unfortunately, we cannot sponsor a visa for this position at this time.
Therefore, the candidate must be authorized to work in the United States without any immigration support.
We prefer candidates who reside locally.
Key
Responsibilities:
Answer incoming phone calls and route to the appropriate department.
Assist with monthly re-qualification of Customer Accounts Route qualified opportunities to the appropriate sales engineer for further development and closure Interface, correspond, and support our international offices and Authorized Reps Schedule meetings, rooms and coordinate calendars as requested Prepare and distribute, upon review and approval, departmental correspondence reports, memos, and projects from notes or drafts Help assist with CRM system projects and requirements Record, transcribe, and distribute meeting minutes within appropriate time frames Coordinate departmental correspondence to facilitate ongoing communications and efficient departmental operations Communicate with co-workers, management, clients, vendors, and others in a courteous and professional manner Conform with and abide by all regulations, policies, work procedures, and instructions Assist the Sales and other Departments as needed such as; Process orders, Creating and check proposals, Performing internal audits of sales reports on a weekly, monthly & quarterly basis, and Supporting the sales team with CRM reports and contact data import Required Qualification:
Must have 3
years of administrative support experience Must have a high level of interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact, and diplomacy Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work Ability to solve problems independently using exceptional judgment and decision-making Superior math skills and experience working in a fast-paced sales environment with pricing, proposals, etc.
Ability to multi-task and communicate effectively via telephone and email Works well in a team environment and able to work with a diverse group of people Excellent verbal and written communication skills Advanced computer skills related to the creation of reports and presentations in MS Word, MS Excel, MS PowerPoint, MS Dynamics CRM, MS Teams Education High School diploma required.
Bachelor's Degree or Associate's degree in Business, communications, or a relevant field is a plus ETAP requires all successful applicants to undergo and pass a comprehensive background check and drug screen before they start employment.
Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, and credit check.
Certain positions dealing with sensitive and/or third-party personal data may involve additional background check criteria.
ETAP is an Equal Opportunity Employer.
We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect.
We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join ETAP to create transformative technology that enables our customers to engineer a better world.
Job Type:
Full-time Pay:
$25.
00 - $28.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance Schedule:
Monday to Friday
Experience:
Administrative:
3 years (Required) Ability to Commute:
Irvine, CA 92618 (Required) Ability to Relocate:
Irvine, CA 92618:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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