Legal Processing Specialist I
4.
1 Orange County, CA Orange County, CA Full-time Full-time $3,819 - $4,349 a month $3,819 - $4,349 a month 3 days ago 3 days ago 3 days ago The Superior Court of California, County of Orange is currently accepting applications for:
LEGAL PROCESSING SPECIALIST I ANNUAL SALARY $45,822.
40 - $52,187.
20 BENEFIT HIGHLIGHTS Choice of five medical plans Defined Benefit Retirement Plan (2.
50% at 67 formula) Health Reimbursement Arrangement (HRA) Vacation and sick leave packages 14 paid holidays per year Tuition reimbursement Optional deferred compensation program (457 plan) This recruitment is open to external candidates, internal OCSC employees, and internal OCSC promotions.
The eligible list established from this recruitment will be used to fill current and future vacancies.
This recruitment will remain open until the needs of the Court have been met and may close at any time.
However, the deadline to apply for first-round consideration is:
Thursday, February 8, 2024, at 11:
59 PM PST.
Interested in learning more about the Legal Processing Specialist,.
ABOUT THE POSITION Under supervision, the Legal Processing Specialist I performs specialized tasks, typically as a deputy clerk of the court, related to receiving, reviewing, and filing court related documents, monitoring post-committal quality control of electronic documents, explaining procedures and rules; and performs related tasks within the area of assignment.
The Legal Processing Specialist I level is used for training purposes.
Incumbents will be expected to gradually perform a broader range of duties with increasing responsibility and independence as experience is gained.
A Legal Processing Specialist I is expected to qualify for advancement to Legal Processing Specialist II by the end of a twelve (12) month probationary period.
There is no permanent status in the Legal Processing Specialist I classification.
Upon advancement to Legal Processing Specialist II, incumbents are placed on a six (6) month promotional probation period.
This recruitment will establish a new eligible list that will be used to fill vacancies as the need arises.
If your name is on the current eligible list and you are still interested in being considered for Legal Processing Specialist I, please submit an UPDATED application.
Once the new list is established, the current list will expire.
The eligible list may also be used to fill vacancies for Office Assistant ($3,388.
67 - $3,998.
80 monthly).
If you also wish to be considered for Office Assistant opportunities, please indicate your interest on the supplemental questionnaire.
Click HERE for more information about the Office Assistant classification.
Examples of Duties Duties for the classification may include but are not limited to the following:
Reviews and explains court related documents for compliance with all applicable regulations, policies, and procedures; informs attorneys and litigants relative to the completing, filing, issuing, and serving of documents, subpoenaing witnesses, and documents, appeals and post-judgment remedies and collection of fees/fines.
Prepares documents for electronic imaging and performs post committal quality assurance of scanned documents, ensuring data integrity and image clarity.
Ensures appropriate docket codes and security levels are applied so that imaged documents are available to the appropriate parties.
Interacts with the public or others in a high visibility, high volume environment involving intense and difficult situations requiring advising parties of proper procedures, court policies and options.
Answers questions from attorneys, judges, law enforcement officials and the public that involve searching for and abstracting technical data.
Explains legal filing procedures and associated fines and fees both at the counter; assists the general public, law enforcement agents, attorneys and their staff and other court employees with locating information, documents, and other court related materials.
Accepts payment for bails, fines, and service fees from the public and by mail; issues receipts and makes changes; maintains and reconciles cash drawers; sets up and maintains accounts receivable; establishes bail trust accounts.
Assists in maintaining court calendars, schedules cases, notifies concerned parties, places cases on calendar, and assembles case documents; reviews court documents for completeness and accuracy; receives, processes and assigns court proceedings based on pleadings, continuances and other pertinent information; compiles a variety of narrative and statistical reports and court case statistics.
Performs other duties as may be required.
LEGAL PROCESSING SPECIALIST I Minimum Qualifications EDUCATION REQUIREMENT:
High school diploma, or GED equivalent.
EXPERIENCE REQUIREMENT:
One (1) year of full-time (or equivalent) clerical experience that includes providing customer service in person or via the telephone.
EDUCATION SUBSTITUTION:
Completion of 24 semester units or 36 quarter units in office practices, secretarial science, business administration or a closely related field from a recognized college or university may be substituted for up to one (1) year of the required clerical experience.
Note:
To receive substitution credit, a copy of your college diploma or official transcripts must be included with your application.
DESIRABLE QUALIFICATION:
Bilingual skills (Spanish or Vietnamese) may be required for some positions and are eligible for bilingual pay.
KNOWLEDGE AND ABILITIES Knowledge of:
Modern office practices and procedures, including filing and operating office equipment including computers, printers, and scanners.
Telephone usage and etiquette.
Alphabetic, numeric, and chronological indexing of records and files.
English grammar, spelling, and basic arithmetic.
Ability to:
Meet court standards for data entry/typing speed and accuracy.
Read and understand correspondence and forms.
Learn court methods, procedures, rules, and legal terminology.
Reason analytically and reach conclusions from factual situations.
Accurately process detailed alphabetical and numerical information.
Communicate clearly and work cooperatively with the public, co-workers, supervisors, law enforcement personnel, judicial officers, and others while under pressure and/or in situations requiring persuasion, tact, and interpersonal skills.
Use computer systems to quickly locate information, and accurately input, update, and maintain court records.
Learn to properly record monetary transactions into the computer system, issue receipts, negotiate time payment plans within court guidelines and balance cash drawer.
See well enough to read legal documents, written correspondence, and computer screens.
Hear well enough to understand and respond to directions and inquiries in person and on the telephone often with competing background noises.
Use hands and arms repetitively for prolonged periods in order to perform writing, filing, document stamping and/or keyboarding.
Additional Information APPLICATION PROCESS All applicants are required to submit a completed online application and supplemental questionnaire.
.
to download PDF reader.
Resumes will not be accepted in lieu of the required application and supplemental questionnaire.
Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all current and previous related work experience.
When listing Court experience, please include dates and classification of each position held, if more than one.
SELECTION PROCESS Candidates who meet the minimum qualifications will be referred to additional steps in the selection process, which includes a reference check and background check to evaluate compatibility with court employment.
STEP 1:
Applications will be reviewed to identify candidates who meet the minimum qualifications.
Only those who meet the minimum qualifications will proceed to the next step in the recruitment process.
STEP 2:
Candidates' supplemental question responses may be evaluated and ranked.
Depending on the number of applications, assessments and/or screening interviews may be conducted.
STEP 3:
Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview.
Placement on the eligible list does not a guarantee an interview or employment.
All candidates will be notified via email of their status at each step of the process.
Additional steps for the selection process will include a local background and reference check.
REASONABLE ACCOMMODATIONS Orange County Superior Court provides reasonable accommodations upon request for applicants with disabilities.
Please contact the Human Resources Department at email protected if you feel you will need a reasonable accommodation for any aspect of the selection process.
ELIGIBLE LIST This recruitment will be used to establish an eligible list for current and future needs.
The eligible list will remain active until the list is exhausted, or a new recruitment opens.
STATUS NOTIFICATIONS You will be notified by email during the process of this recruitment through governmentjobs.
com.
Please check your email spam/junk folders and accept emails ending with governmentjobs.
com and occourts.
org.
If your contact information changes, please update your profile at www.
governmentjobs.
com.
QUESTIONS? For questions regarding this recruitment, please contact Isia Vasquez Batres at email protected .
.
An Equal Opportunity Employer are numerous discount programs available to Court employees.
These include, but are not limited to discounts on hearing aids, pet insurance, local attractions, technology products, wellness services and gym memberships.
ONLINE PRIVACY BENEFIT:
Employees may elect to enroll in a voluntary online privacy protection plan provided by IronWall360.
This benefit helps protect employee's online privacy by searching the Internet and locating any personal information and making sure it is removed.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Orange County, CA Orange County, CA Full-time Full-time $3,819 - $4,349 a month $3,819 - $4,349 a month 3 days ago 3 days ago 3 days ago The Superior Court of California, County of Orange is currently accepting applications for:
LEGAL PROCESSING SPECIALIST I ANNUAL SALARY $45,822.
40 - $52,187.
20 BENEFIT HIGHLIGHTS Choice of five medical plans Defined Benefit Retirement Plan (2.
50% at 67 formula) Health Reimbursement Arrangement (HRA) Vacation and sick leave packages 14 paid holidays per year Tuition reimbursement Optional deferred compensation program (457 plan) This recruitment is open to external candidates, internal OCSC employees, and internal OCSC promotions.
The eligible list established from this recruitment will be used to fill current and future vacancies.
This recruitment will remain open until the needs of the Court have been met and may close at any time.
However, the deadline to apply for first-round consideration is:
Thursday, February 8, 2024, at 11:
59 PM PST.
Interested in learning more about the Legal Processing Specialist,.
ABOUT THE POSITION Under supervision, the Legal Processing Specialist I performs specialized tasks, typically as a deputy clerk of the court, related to receiving, reviewing, and filing court related documents, monitoring post-committal quality control of electronic documents, explaining procedures and rules; and performs related tasks within the area of assignment.
The Legal Processing Specialist I level is used for training purposes.
Incumbents will be expected to gradually perform a broader range of duties with increasing responsibility and independence as experience is gained.
A Legal Processing Specialist I is expected to qualify for advancement to Legal Processing Specialist II by the end of a twelve (12) month probationary period.
There is no permanent status in the Legal Processing Specialist I classification.
Upon advancement to Legal Processing Specialist II, incumbents are placed on a six (6) month promotional probation period.
This recruitment will establish a new eligible list that will be used to fill vacancies as the need arises.
If your name is on the current eligible list and you are still interested in being considered for Legal Processing Specialist I, please submit an UPDATED application.
Once the new list is established, the current list will expire.
The eligible list may also be used to fill vacancies for Office Assistant ($3,388.
67 - $3,998.
80 monthly).
If you also wish to be considered for Office Assistant opportunities, please indicate your interest on the supplemental questionnaire.
Click HERE for more information about the Office Assistant classification.
Examples of Duties Duties for the classification may include but are not limited to the following:
Reviews and explains court related documents for compliance with all applicable regulations, policies, and procedures; informs attorneys and litigants relative to the completing, filing, issuing, and serving of documents, subpoenaing witnesses, and documents, appeals and post-judgment remedies and collection of fees/fines.
Prepares documents for electronic imaging and performs post committal quality assurance of scanned documents, ensuring data integrity and image clarity.
Ensures appropriate docket codes and security levels are applied so that imaged documents are available to the appropriate parties.
Interacts with the public or others in a high visibility, high volume environment involving intense and difficult situations requiring advising parties of proper procedures, court policies and options.
Answers questions from attorneys, judges, law enforcement officials and the public that involve searching for and abstracting technical data.
Explains legal filing procedures and associated fines and fees both at the counter; assists the general public, law enforcement agents, attorneys and their staff and other court employees with locating information, documents, and other court related materials.
Accepts payment for bails, fines, and service fees from the public and by mail; issues receipts and makes changes; maintains and reconciles cash drawers; sets up and maintains accounts receivable; establishes bail trust accounts.
Assists in maintaining court calendars, schedules cases, notifies concerned parties, places cases on calendar, and assembles case documents; reviews court documents for completeness and accuracy; receives, processes and assigns court proceedings based on pleadings, continuances and other pertinent information; compiles a variety of narrative and statistical reports and court case statistics.
Performs other duties as may be required.
LEGAL PROCESSING SPECIALIST I Minimum Qualifications EDUCATION REQUIREMENT:
High school diploma, or GED equivalent.
EXPERIENCE REQUIREMENT:
One (1) year of full-time (or equivalent) clerical experience that includes providing customer service in person or via the telephone.
EDUCATION SUBSTITUTION:
Completion of 24 semester units or 36 quarter units in office practices, secretarial science, business administration or a closely related field from a recognized college or university may be substituted for up to one (1) year of the required clerical experience.
Note:
To receive substitution credit, a copy of your college diploma or official transcripts must be included with your application.
DESIRABLE QUALIFICATION:
Bilingual skills (Spanish or Vietnamese) may be required for some positions and are eligible for bilingual pay.
KNOWLEDGE AND ABILITIES Knowledge of:
Modern office practices and procedures, including filing and operating office equipment including computers, printers, and scanners.
Telephone usage and etiquette.
Alphabetic, numeric, and chronological indexing of records and files.
English grammar, spelling, and basic arithmetic.
Ability to:
Meet court standards for data entry/typing speed and accuracy.
Read and understand correspondence and forms.
Learn court methods, procedures, rules, and legal terminology.
Reason analytically and reach conclusions from factual situations.
Accurately process detailed alphabetical and numerical information.
Communicate clearly and work cooperatively with the public, co-workers, supervisors, law enforcement personnel, judicial officers, and others while under pressure and/or in situations requiring persuasion, tact, and interpersonal skills.
Use computer systems to quickly locate information, and accurately input, update, and maintain court records.
Learn to properly record monetary transactions into the computer system, issue receipts, negotiate time payment plans within court guidelines and balance cash drawer.
See well enough to read legal documents, written correspondence, and computer screens.
Hear well enough to understand and respond to directions and inquiries in person and on the telephone often with competing background noises.
Use hands and arms repetitively for prolonged periods in order to perform writing, filing, document stamping and/or keyboarding.
Additional Information APPLICATION PROCESS All applicants are required to submit a completed online application and supplemental questionnaire.
.
to download PDF reader.
Resumes will not be accepted in lieu of the required application and supplemental questionnaire.
Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all current and previous related work experience.
When listing Court experience, please include dates and classification of each position held, if more than one.
SELECTION PROCESS Candidates who meet the minimum qualifications will be referred to additional steps in the selection process, which includes a reference check and background check to evaluate compatibility with court employment.
STEP 1:
Applications will be reviewed to identify candidates who meet the minimum qualifications.
Only those who meet the minimum qualifications will proceed to the next step in the recruitment process.
STEP 2:
Candidates' supplemental question responses may be evaluated and ranked.
Depending on the number of applications, assessments and/or screening interviews may be conducted.
STEP 3:
Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview.
Placement on the eligible list does not a guarantee an interview or employment.
All candidates will be notified via email of their status at each step of the process.
Additional steps for the selection process will include a local background and reference check.
REASONABLE ACCOMMODATIONS Orange County Superior Court provides reasonable accommodations upon request for applicants with disabilities.
Please contact the Human Resources Department at email protected if you feel you will need a reasonable accommodation for any aspect of the selection process.
ELIGIBLE LIST This recruitment will be used to establish an eligible list for current and future needs.
The eligible list will remain active until the list is exhausted, or a new recruitment opens.
STATUS NOTIFICATIONS You will be notified by email during the process of this recruitment through governmentjobs.
com.
Please check your email spam/junk folders and accept emails ending with governmentjobs.
com and occourts.
org.
If your contact information changes, please update your profile at www.
governmentjobs.
com.
QUESTIONS? For questions regarding this recruitment, please contact Isia Vasquez Batres at email protected .
.
An Equal Opportunity Employer are numerous discount programs available to Court employees.
These include, but are not limited to discounts on hearing aids, pet insurance, local attractions, technology products, wellness services and gym memberships.
ONLINE PRIVACY BENEFIT:
Employees may elect to enroll in a voluntary online privacy protection plan provided by IronWall360.
This benefit helps protect employee's online privacy by searching the Internet and locating any personal information and making sure it is removed.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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