Construction Administrator
Irvine, CA Irvine, CA Full-time Full-time $32 - $36 an hour $32 - $36 an hour 9 hours ago 9 hours ago 9 hours ago Key Responsibilities, Tasks and Activities:
Support manager and department with administrative duties.
Assist with all construction invoice inquires.
Order various materials for jobsite as directed by Project Manager.
Prepare owner invoices including reimbursable and owner change order payments.
Request, review all invoices and applicable waivers from subcontractors.
Prepare permit packages and city business license for Project Superintendent.
Request insurance certificates from customers.
Prepare preliminary notices and Notice of completion.
Organize and maintained all filing systems and filed correspondences.
Read plans and qualified subcontractor proposal with scope of work Prepare public works prequalification package and bid proposals.
Assist with owner change orders, pending change orders, and subcontractor change orders Collect and track of customer and subcontractor's licenses, insurance and supplier release forms Coordinate proposal & bid package information, sub solicitation & preparation of subcontract documents.
Coordinate with Project Manager and field management to ensure timeline is being met and proper resources are allocated Assist with compiling information for company bids and/or submittals and file corresponding documents in a timely manner Prepare and distribute field office filing system (start package) for each new community and updating field home site files for each new phase release.
Prepare project Close-Out package, including all warranties, as built plans and O&Ms.
Act as liaison between Subcontractors and Owners/Project Managers during each project Maintain community files for permits, purchase orders & various construction information.
Additional administrative duties as assigned Physical Requirements:
Prolonged sitting Frequent telephone, must be able to speak and hear well enough to communicate with others Must be able to see well enough to read the computer screen, drawings, etc.
Grasping/Feeling:
must be able to write, type, manipulate a mouse and use telephone system Ability to think and process information quickly, clearly and accurately Ability to think and process information quickly, clearly and accurately Strong reasoning ability; able to apply common sense understanding to carry out detailed, but uninvolved, written or oral instructions; able to deal logically with problems and people Strong organizational skills Excellent verbal and written communication Ability to successfully prioritize and meet deadlines Punctual and reliable Computer skills and proficiency including Microsoft office, SFDC and other cloud based products Knowledgeable in basic accounting procedures Excellent problem-solver Strong attention to details and accuracy Skilled at multitasking and data management Ability to diffuse challenging situations Excellent customer service skills Detailed oriented, works well under pressure, capable of handling multiple tasks with simultaneous deadlines Maintain regular attendance and punctuality relative to daily work schedule Team player.
Estimated Salary: $20 to $28 per hour based on qualifications.
Support manager and department with administrative duties.
Assist with all construction invoice inquires.
Order various materials for jobsite as directed by Project Manager.
Prepare owner invoices including reimbursable and owner change order payments.
Request, review all invoices and applicable waivers from subcontractors.
Prepare permit packages and city business license for Project Superintendent.
Request insurance certificates from customers.
Prepare preliminary notices and Notice of completion.
Organize and maintained all filing systems and filed correspondences.
Read plans and qualified subcontractor proposal with scope of work Prepare public works prequalification package and bid proposals.
Assist with owner change orders, pending change orders, and subcontractor change orders Collect and track of customer and subcontractor's licenses, insurance and supplier release forms Coordinate proposal & bid package information, sub solicitation & preparation of subcontract documents.
Coordinate with Project Manager and field management to ensure timeline is being met and proper resources are allocated Assist with compiling information for company bids and/or submittals and file corresponding documents in a timely manner Prepare and distribute field office filing system (start package) for each new community and updating field home site files for each new phase release.
Prepare project Close-Out package, including all warranties, as built plans and O&Ms.
Act as liaison between Subcontractors and Owners/Project Managers during each project Maintain community files for permits, purchase orders & various construction information.
Additional administrative duties as assigned Physical Requirements:
Prolonged sitting Frequent telephone, must be able to speak and hear well enough to communicate with others Must be able to see well enough to read the computer screen, drawings, etc.
Grasping/Feeling:
must be able to write, type, manipulate a mouse and use telephone system Ability to think and process information quickly, clearly and accurately Ability to think and process information quickly, clearly and accurately Strong reasoning ability; able to apply common sense understanding to carry out detailed, but uninvolved, written or oral instructions; able to deal logically with problems and people Strong organizational skills Excellent verbal and written communication Ability to successfully prioritize and meet deadlines Punctual and reliable Computer skills and proficiency including Microsoft office, SFDC and other cloud based products Knowledgeable in basic accounting procedures Excellent problem-solver Strong attention to details and accuracy Skilled at multitasking and data management Ability to diffuse challenging situations Excellent customer service skills Detailed oriented, works well under pressure, capable of handling multiple tasks with simultaneous deadlines Maintain regular attendance and punctuality relative to daily work schedule Team player.
Estimated Salary: $20 to $28 per hour based on qualifications.
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